Privacy Policy

Effective Date: March 20, 2026

ReplAI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and related services (collectively, the "Service").

1. Information We Collect

We may collect the following types of information when you use our Service:

• Account Information: Your name, email address, and phone number when you create an account or join our waitlist.
• Email and Message Data: With your explicit permission, we access your email and text message content to provide our filtering and smart reply features. This data is processed to learn your communication style and generate personalized responses.
• Usage Data: Information about how you interact with the Service, including feature usage, preferences, and app performance data.
• Device Information: Device type, operating system, unique device identifiers, and mobile network information.

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve the Service
• Filter and prioritize your incoming emails and text messages
• Generate AI-drafted replies that match your personal communication style
• Send you updates, security alerts, and support messages
• Analyze usage patterns to improve user experience
• Comply with legal obligations

3. AI Processing and Your Data

ReplAI uses artificial intelligence to analyze your emails and text messages. Specifically:

• Your message content is processed by AI models to learn your writing style and generate draft replies.
• We do not use your personal message data to train general-purpose AI models.
• Your communication data is encrypted in transit and at rest.
• You can delete your data at any time through the app settings.

4. Information Sharing

We do not sell your personal information. We may share your information only in the following circumstances:

• Service Providers: With trusted third-party service providers who assist us in operating the Service (e.g., cloud hosting, AI processing), subject to confidentiality agreements.
• Legal Requirements: When required by law, court order, or governmental authority.
• Business Transfers: In connection with a merger, acquisition, or sale of assets, with notice to affected users.

5. Data Security

We implement industry-standard security measures to protect your information, including encryption, secure data storage, and access controls. However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your information for as long as your account is active or as needed to provide the Service. You may request deletion of your data at any time by contacting us. We will delete your information within 30 days of a verified request, unless we are legally required to retain it.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

• Access and receive a copy of your data
• Correct inaccurate or incomplete data
• Request deletion of your data
• Object to or restrict processing of your data
• Data portability
• Withdraw consent at any time

To exercise any of these rights, please contact us at replai.ai@outlook.com.

8. Children's Privacy

The Service is not intended for users under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected data from a child under 13, we will take steps to delete it promptly.

9. Third-Party Services

Our Service may integrate with third-party services such as Gmail, Outlook, and Apple Mail. Your use of those services is governed by their respective privacy policies. We encourage you to review the privacy practices of any third-party service you connect to ReplAI.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on this page and updating the effective date. Your continued use of the Service after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us at:

ReplAI
Email: replai.ai@outlook.com